The digital workplace is the new way of work. It may sound like it’s all about technology, but it’s a change in the mindset of a business. The evolution of digital technologies have changed the way we work, and in the digital workplace technology, coworkers and business processes align to make work more efficient, innovative, agile and stimulating. In a digital work environment, it’s easy to collaborate, share knowledge, find information, and to stimulate employee engagement and creativity. It’s a smarter, healthier, and more flexible way to work that unleashes the full potential of the organisation and its coworkers.
This is how the digital workplace functions, and how you get the most out of it.
The cornerstones of the digital workplace
Since technology is evolving so fast these days, the term digital workplace is used in a broad, general way to describe the tools, systems, devices and platforms that enables the coworkers to do their jobs in a flexible, coherent and productive way. It’s all about the digital ecosystem that we use every day. It may be looking a bit different depending on what kind of business you’re in, but many solutions and platforms provide the same efficiency with no matter if you are an IT consultant or sell roof tiles.
These are some of the tools and initiatives that will help you work smarter in the digital workplace:
· Automated processes and digital workflows that free up time and resources that can be used to innovation and growth.
· Team collaboration tools that make it easier to communicate, collaborate and share information and files, no matter where you are.
· Smart conference rooms with the multimedia tools for video meetings, long distance collaborations and presentations, BYOD (Bring Your Own Device), and smart room booking managers that prevent double booking and confusion.
· Mobile solutions, cloud technologies and electronic archives that makes it possible to access information and tools no matter where you are 24/7.
· Digital signage enables you to communicate relevant information right where people are.
· Ergonomic tools, like apps for stress management and productivity, standing desks and desk cycles, to promote workplace health and wellbeing.
Work is no longer a place we go to, and in the digital workplace, these tools and solutions are helping us to work the way we want, in the area we prefer, using any connected device. It’s enabling us to work smarter and freer.
The benefits of the digital workplace
When done correctly the digital workplace increases collaboration, interaction, engagement, innovation, efficiency, and elevates the employee experience and wellbeing. Here are some of the benefits.
· Anyone can work independently of location and time. Making it easier to achieve work-life balance, find the right talents no matter where they live, have effective long-distance collaborations etc.
· It becomes simpler, faster and more secure to get access to and share information, knowledge and processes.
· It’s increasing employee productivity, satisfaction and retention when everyone can work where and when they want.
· Communication becomes more relevant and efficient, not only within the organisation but also to customers and partners.
· Less friction and confusion when booking meeting rooms, managing calendars and agendas, sharing information from meetings etc.
· Being one step ahead on a market where speed and agility are keys to success.
Think big, start small, act fast – how to implement the digital workplace
Transforming into a digital workplace is in many ways a journey without a clear destination. Technology is changing all the time, and it can feel complicated and frustrating at times, but the right way to do it is to respond to these changes with a plan. The first step is to find out the technological needs of the coworkers and the organisation as a whole. The digital workplace may base on technology, but it has to be supported by the people using it. The user experience is central, and all the solutions have to work all the time, preferably streamlined and adapted to the ones using it in their work.
The best way to implement a digital workplace is in small manageable steps focused on needs and results, and in collaboration with the users. Tear down the barriers between the workplace, technology and people, and everyone can be creative and productive wherever they want to be. That’s the workplace of the future.